ISO 9000 Certification Documented Procedures   no comments

Posted at 6:54 am in Business Works

For the process of ISO 9000 certification to achieve success, it is important to ensure that all the required procedures are well documented and the documents are well kept. Being a quality oriented process, it is very important to ensure that all the processes can be traced from their origin to the last activity. It is through this that each and every person in the organization will become accountable for their action and in addition, the organization will inculcate the culture of record keeping in their organization and more so amongst the members of staff.
Internal audit is one key function that any organization should embrace. In reality this function deals with assessment of various internal control systems that the organization has put in place. Weak internal control systems will lead to fraud, misuse and embezzlement of the organization’s assets. This is very detrimental in the context that in the long run, the organization will be crippled and the results could be closure. To avoid this, the organization should establish the internal audit function and employ a competent and qualified occupational health and safety management system to provide internal audit services. On the contrary, the organization may decide to outsource this service.
Outsourcing enhances independence and reduces the cost of operations as the auditor will only be coming to the organization on diverse dates. The organization will not be required to maintain the auditor on the payroll. Once the auditor carries out the audit procedures, they are required to document them. Each and every step of the process should have records since this will act as evidence in case such evidence is required. In addition, it is a requirement of the certification process that all the processes should be documented and kept safely. In addition, all the records of the organization should be controlled. This is in the context that no record should be allowed to move from one place to another without any form of recording.
If a record moves from one office to another, there should be nothing of such movement in the relevant registers. This is very important in this certification process. Each and every department should have its own manual to use in their day to day activities and such manuals should conform to the international standards that are available. Any contraction with the standards will mean that the organization is not taking the process seriously and this could lead to other measures being taken by the International Standards Organization.
AS 4801 management systems have assessors who are charged with the responsibility of ensuring that all the organizations that have implemented these systems are assisted to make continuous improvement on them. This very important as there occur changes and other amendments that the organization will need to know in case they happen. This will enable the organization to implement such amendments in order for them to achieve high quality services and products to their clients. Quality management consultants have borrowed heavily from other certification process in their quest to achieve a standard that can guarantee high quality food processes in the world.

Written by Johannes Kraft on October 23rd, 2014